Temp / Interim Vacancy in Cardiff
Personal Assistant
£8

Wanted...

A professional Personal Assistant to work in Cardiff

The Person

The ideal candidate will have experience in a similar position and an encouraging attitude to work.

This job would be ideal for someone with excellent administration skills and outstanding organisational ability.

The Job

 

Wanted...

 

An experienced Secretary to support a busy Public Private Advisory/Corporate Finance department within a large business in Cardiff, South Wales.

 

Who are you?

 

You have proven experience in a similar position and a dedicated attitude to work

 

This job would be ideal for someone with excellent organisational and communication skills and a strong administration and secretarial background

 

What will you actually be doing?

 

To deliver effective, administrative and organisational support to senior groups of internal clients.  In this role, the individual will be proactive in planning and organising own workload, working with minimal supervision and have a strong working knowledge of the firm and its business.

Will be based in Cardiff but will provide support to Senior members of the company in different locations

Your responsibilities will include...

 

• Deal proactively with incoming correspondence/enquiries e.g. mail, fax, e-mail, responding as appropriate.
• Advise managers of the most effective and appropriate method of presentation of information and referring to the document production team ensuring production of high quality complex documents.
• Take ownership of all enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
• Manage and maintain key communication networks.
• Anticipate and provide in an easily accessible way all relevant documents through understanding the nature of the work of the team.
• Project manage and organise large events and conferences or similar activities as appropriate to the role
• Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
• Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
• Anticipate and coordinate travel and meeting arrangements
• Provide support and coaching for others.
• See and act on opportunities to enhance client service.
• Actively source and share knowledge with others.
• Use the firm's systems e.g. GFS, for raising bills and completing basic expense claims, CRM for maintaining client information, etc.
• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.
• Compliance with the company's policies & procedures in all aspects of the role.
• Build network of strong working relationships both internally and externally

 

Reward

 

£8 per hour